Section 1: Name

The League shall be a non-profit organization under the laws of the Commonwealth of Pennsylvania and shall be named The Pennsylvania Interscholastic Roller Hockey (PIRHL)

Section 2: Registered Address

The registered address of the League shall be the business office of the Commissioner of the League or at such place as designated from time to time by the Executive Committee of Board of Directors (the "Executive Committee") as required to carry out the affairs of the League.

Section 3: Registered Agent

Section 4: Non-Profit Status

The League is organized as a non-profit Organization in the Commonwealth of Pennsylvania on a non-stock membership basis, not involving pecuniary gain or profit for any of its members, for a term of perpetual existence.

Section 5: Exempt Status

The League shall be organized and shall operate as an affiliate of the Amateur Athletic Union of the United States, Inc. and is considered a tax exempt organization under the AAU tax exempt number.

Section 6: Use of Funds

All funds and property of the League shall be used and distributed exclusively for the purposes of the League as set forth in Article II, hereunder and as may be permitted by law.

Section 7: Fiscal Year

The fiscal year of the League shall begin September 1 and end on August 31 of the following year.

Section 8: Authority to Conduct Business

Subject to any limitations of Subchapter F, "Exempt Organizations," Subtitle A, Chapter 1, of the Internal Revenue Code of 1986, as amended, the League shall be authorized to:

(a) purchase, own, invest, construct, develop, operate, manage, lease and sell real and personal property of every type and description;

(b) acquire, maintain, improve, convey, assign, dispose of, mortgage, or lease any real estate or other property of any type, and any personal or mixed property necessary to its operation;

(c) borrow money and issue evidence of indebtedness in furtherance of any and all of the objects of its business; to secure the same

by deed of trust, bond, pledge, or other lien;

(d) enter into any kind of activity and to perform and carry out contracts of any kind necessary to or in connection with, or incidental to the accomplishment of the purposes of the League, and;

Section 9: Parliamentary Procedures

All meetings shall be governed by rules of parliamentary procedure. Robert's Rules of Order shall govern questions of procedure

Section 10: Financial Statements

Financial statements shall be prepared in accordance with the duties of the Treasurer as set forth in the by-laws.

Section 11: Dissolution

The League may be dissolved only by a two-thirds (2/3’s) vote of the Board of Directors, as defined herein.

In the event of liquidation or dissolution of the League, or in the event that it shall cease to carry out it’s purposes, all funds and property of the League shall be distributed to non-profit corporations with purposes similar to those as set forth in Article II, hereunder, and which are exempt organizations as set forth in the preceding Section 4 of this Article I, that the Executive Committee may select, or to the Federal government or to a state or local government for a public purpose and in no event shall any of the funds or property be distributed to any members or used for any other purpose.

The Pennsylvania Interscholastic Roller Hockey League is a non-profit organization operating competitive hockey programs for the benefit of athletes in Pennsylvania across the United States. The express purposes of the League are:

(a) to develop character, sportsmanship and physical fitness among the athletes while promoting and encouraging both educational and cultural experiences;

(b) to promote, encourage and improve the standard of roller hockey on a local, state, and national level and to support and develop amateur athletics for local, state, and national competition;

(c) to associate with other amateur roller hockey associations throughout the United States;

(d) to conduct an non-profit hockey program consistent with the rules and regulations of Amateur Athletic Union; as consistent as practicable with the needs of inline hockey, with rules and regulations of any successor's to the above;

(e) to perform or participate in such other educational activities as may be necessary to facilitate the achievement of the foregoing purposes, and;

Section 1: Active Members and Associate Members

(a) Active Member

An Active Member of the Board of Directors shall be defined as any association or organization, 1) affiliated with a program located PIRHL; 2) who has been approved as a club or organization according to the policies and/or rules of the PIRHL; 3) who makes payments in accordance with a funding schedule established by the Executive Committee toward the participation in recurring programs offered by the League and who has paid all fines and financial penalties imposed pursuant to the written policies and procedures of the League; 4) who maintains at least one hockey team, at any level, that participates in an established League schedule, consisting of players who attend or who are eligible to attend and participate in the interscholastic athletic programs of the affiliated school district or school; and 5) is a member in good standing of AAU/USARS Hockey or any successor.

(b) Associate Member - Voting

Associate Members - Voting of the Board of Directors shall be organizations or associations who meet the requirements for Active Membership but are not located within the Commonwealth of Pennsylvania. Associate Members - Voting shall have all of the rights of Active Members except that the teams of Associate Members - Voting shall not participate in post-regular season competition in games that are used to determine the League or a National Champion.

(c) Associate Member - Nonvoting

(d) Membership in the Board of Directors

The entire list of Active Members and Associate Members, Voting and Nonvoting, as maintained on the records of the League shall constitute the Board of Directors.

(e) Termination of Membership

In the event of voluntary termination of participation or termination for cause as provided in Article III, Section 7, in any of the recurring programs of the League by any Member, such Member shall forfeit its membership status and shall no longer be considered part of the Board of Directors and shall no longer enjoy the privileges of such membership.

Section 2: Application for Admission

Any association wishing to apply for league membership shall provide, by July 1st, the following to the League Commissioner:

(a) Letter of Application.

(b) A registration fee of Five Hundred Dollars ($500.00).

(c) Letter of Approval from the represented ownership or rink affiliation.

(d) Tentative team roster(s) including the name, address, age level, school attending and experience level of each player.

(e) The name, address, certification, criminal background / child abuse clearances, and statement of experience for each coach.

(f) A letter from a manager of a local arena confirming the specific scheduled practice times for the team(s).

(g) A proposed budget and a statement specifically itemizing how funding for the Association will be secured.

(i) A specific description, including any colors and logo, of the proposed sweaters/jerseys of the teams, including home and away for a varsity team. A photograph or drawing may be included if available.

(j) The League Commissioner shall deem any such additional information as necessary.

(k) Any application received after August 1st shall not be considered for the forthcoming season.

Section 3: Admission Procedure

The admission process for membership to the Board of Directors shall be as follows:

(a) Upon receipt by the League Commissioner of all of the application documents required in Section 2, above, the request for membership shall be placed on the agenda of the next regularly scheduled meeting of the Executive Committee.

(b) The Association seeking membership shall appear before the Executive Committee and present its application, followed by examination by members of the Executive Committee.

(c) The Executive Committee shall present the request for membership to the Board of Directors at the next regular meeting of the Board of Directors together with a report from the Executive Committee relative to the application for membership. Discussion by the Board of Directors on the application shall be permitted and the Association seeking membership shall be available for examination by any member of the Board of Directors.

(d) The Board of Directors, upon motion and second of any member in attendance, shall vote on the application for membership. Membership shall be approved by a majority of a quorum of

the Board of Directors.

Section 4: Escrow Deposit

Each Association shall deposit money into escrow pursuant to the written policies and procedures of the League.

Section 5: Number of Teams

The number approved each year by the Executive Committee shall limit the number of teams per association.

Section 6: Expulsion

Any Member may be expelled, for cause, after due notification and upon conduct of a hearing before the Executive Committee, by vote of two-thirds (2/3’s) of the entire Executive Committee. All such hearings are to be open to members of the Board of Governors.

Cause shall be for failure to make payments in accordance with a funding schedule established by the Executive Committee of fees toward the participation in the recurring programs offered by the League, or for two (2) or more violations of these by-laws or any written policies and procedures adopted by the League.

The Recording Secretary shall provide at least ten days' notice to the Member in question and the members of the Executive Committee prior to the regular or special meeting at which the matter is to be resolved. Notice may be by United States Mail, telephone, facsimile transmission or email.

The Executive Committee shall afford the Member the opportunity to speak and be heard, present witnesses to testify and to question other witnesses on its behalf prior to any final disposition.

The findings of the Executive Committee shall be reduced to writing within ten (10) days of the hearing.

The Member subject to expulsion by the Executive Committee shall have the right to appeal to the Board of Directors at any regular or special meeting of the Board of Directors. Two-thirds (2/3’s) of the Board of Directors shall be required to overturn the Executive Committee.

Section 7: Voting Rights

Each Active or Associate Member - Voting in attendance at the Annual Meeting and any regular or special meetings of the Board of Directors shall be entitled to one vote in the election of members to the Executive Committee and all other matters brought before the Board of Directors.

Two-thirds (2/3’s) of the Board of Directors shall be required to overturn any action of the Executive Committee.

Attendance at the Annual Meeting, regular meetings and any Special Meetings of the Board of Directors by each Member is mandatory. Failure of a Member to attend any properly noticed meeting of the Board of Directors shall subject that Member to such fines and other penalties that may be established by the Executive Committee in the written policies and procedures of the League.

Section 8: Right to Hold Office

Any person at least eighteen (18) years of age is entitled to run for a position on the Executive Committee of the Board of Directors under the procedures established by these by-laws.

Section 9: Advisory Referenda

Upon request in writing and witnessed by one-quarter (¼) of the Board of Directors, the Executive Committee shall, or upon its own initiative may, submit any question to the Board of Directors for a mail referendum vote which shall be advisory only.

(a) The annual meeting of the Board of Directors shall be the first order of business in April of each year.

Section 11: Notice and Quorum

Written notice shall be given, by United States mail, email, official league web-site, facsimile transmission or by direct distribution to each Member entitled to a vote at the Annual Meeting and any regular meeting and may also be posted in a conspicuous locations frequented by the at least seven (7) days prior to such Annual Meeting. The notice of Annual Meeting shall include the list of any persons presented by the Nominating Committee to run for positions on the Executive Committee and the text of any amendments to the By-Laws which will be presented for approval at that meeting.

A quorum at the Annual Meeting and any regularly scheduled meetings of the Board of Directors shall be determined as follows: the total number of members of the Board of Directors divided by two (2); delete any fraction; and, add one (1).

Section 12: Annual Meeting Recommended Order of Business

The order of business at the Annual Meeting, unless amended by majority vote of those present shall be as follows:

(a) Call to order;

(b) Minutes of the last Meeting;

(c) Nominating Committee Reports;

(d) Nominations from the floor;

(e) Election of members to the Executive Committee;

(f) Treasurer's Report;

(g) Executive Committee Reports;

(h) Standing Committee Reports;

(i) Other Committee Reports;

(j) Other business; and,

(k) Adjournment.

Section 13: Special Meetings

Special Meetings of the Board of Directors, which may consider one (1) subject matter and one (1) subject matter only, may be called by the President, any Division Director, or by written request to the President of at least one-third (1/3) of the members of the Board of Directors. The Recording Secretary, or his or her designee, shall notify the Board of Directors of the time and place of such meetings at least seven (7) days in advance. Notice may be by telephone, facsimile transmission, official league web-site, or email. The subject matter of the meeting shall be specifically set forth in the notice.

Any elected Division Director must call a Special Meeting if at least one-third (1/3) of the members of the Division of the elected Director vote to call a Special Meeting.

A super quorum must be present at a Special Meeting in order to conduct any business on behalf of the League. A quorum for Special Meetings shall be determined as follows: the total number of members of the Board of Directors divided by three (3); multiply by two (2); delete any fraction; and, add one (1).

Approval of the business before a Special Meeting requires an affirmative vote of two-thirds (2/3’s) of the Board of Directors.

Section 1: Executive Committee

The property and affairs of the League shall be managed by an Executive Committee composed of nine (9) elected officers and the Past President who do not need to be selected from persons affiliated with the Board of Directors. The Executive Committee shall consist of the President, Vice President, five (5) Division Directors elected by age division, Recording Secretary, and Treasurer. All members of the Executive Committee, with the exception of the Past President, shall be entitled to one (1) vote and shall be designated as voting members. The Past President shall not have a vote but may participate in discussions and deliberations before the Executive Committee. The position of Past President shall be held by the most immediate Past President for a term not to exceed one (1) year.

Section 2: Election of Executive Committee

Officers of the Executive Committee shall be elected at the Annual Meeting. An officer may succeed himself or herself for an indefinite number of terms so long as duly elected. Election shall be by a plurality of a quorum of the Board of Directors.

In the event of a vacancy due to resignation, expulsion or any other reason for any position other than Past President, the Executive Committee, within thirty (30) days, shall elect a person to fill the vacancy for the remainder of the term. Election shall be by a plurality of a quorum of the Executive Committee.

Section 3: Terms of Office

Except as provided below, Officers elected at the Annual Meeting shall serve for two (2) years with their terms expiring following the Annual Meeting two years after election.

The President and Recording Secretary shall be elected in odd numbered years. The Vice President, Treasurer shall be elected in even numbered years.

Section 4: Duties of the Executive Committee

The duties of the Executive Committee shall include:

(a) To manage the business, property and affairs of the League;

(b) To formulate written Administrative Policies and Procedures and determine the overall conduct and standards of the hockey programs to be administered by the League, including but not limited to, establishing playing rules for the League. Playing rules may be changed or amended only at the next regularly scheduled meeting of the Board of Directors subsequent to the Annual Meeting or at a Special Meeting of the Board of Directors;

(c) To establish budgets, and set fees and establish fines for the League;

(h) To be responsible to handle issues between regular and special meetings of the Board of Directors or the Executive Committee but the Executive Committee must inform the Board of Directors of such actions after the fact and seek by-law amendments to account for such occurrences, if appropriate.

(i) To rule on disciplinary actions as may be required which are not set forth in these by-laws or in the written policies and procedures or in the playing rules of the League.

Section 5: Regular Meetings

Regular meetings of the Executive Committee shall be held not less than four (4) times per fiscal year at times and places to be determined by the President. The Recording Secretary, or his or her designee, shall notify all Executive Committee Members of the time and place of such meeting at least five (5) days in advance. Notice may be by United States mail, telephone, facsimile transmission, official league web-site, or email. At least one (1) regular meeting of the Executive Committee shall be held in August of each year at which, unless previously adopted by the Executive Committee, a budget for the current fiscal year shall be approved and Members shall be assigned to Conferences and Divisions in accordance with Article V. All regular meetings of the Executive Committee shall be open to the Board of Directors.

A voting member of the Executive Committee may also participate in a regular meeting of the Executive Committee and count for the purposes of determining a quorum by live video-conference or live speaker phone.

Section 6: Special Meetings

Special Meetings of the Executive Committee may be called by the President, or by written request to the President, of at least three (3) members of the Executive Committee. The Recording Secretary, or his or her designee, shall notify members of the Executive Committee of the time and place of such meetings at least five (5) days in advance. Notice may be by United States mail, telephone, facsimile transmission, official league web-site, or email.

Section 7: Quorum

A quorum of the voting members of the Executive Committee must be present at any regular or special meeting of the Executive Committee. A quorum at any regular or special meeting of the voting members of the Executive Committee shall be determined as follows: the total number of voting members of the Executive Committee divided by two (2); delete any fraction; and, add one (1).

The Past President shall not be included in determining whether a quorum of the Executive Committee exists.

Section 8: Nonvoting Representative

The Associate Members - Nonvoting in attendance at the Annual Meeting of the Board of Directors shall have the right to select a representative to the Executive Committee who shall have the right to attend and participate in all regular and Special Meetings of the Executive Committee but who shall not have the right to vote.

Section 9: Recommended Order of Business

The order of business for meetings of the Executive Committee shall include, but not be limited to:

(a) Roll call of the Executive Committee;

(b) Minutes of the previous meeting;

(c) Treasurer's report;

(d) Vice President’s Reports;

(e) Commissioner’s Report;

Section 3: Division Directors

The duties of the Division Directors shall include, but not be limited to the following:

(a) When appropriate, to conduct informational meetings of their assigned divisions for such purposes as the Executive Committee may direct or as may be established in the written Administrative Policies and Procedures of the League.

An informational meeting of the divisions shall not be required in any month where a regular or special meeting of the Board of Directors has been scheduled;

(b) The Division Directors are mandated to transfer communication from the President, League Commissioner, and/or Executive Committee to the members in their respective divisions in a prompt manner in order to insure efficient and timely communication from the League to their assigned division;

(c) To assume such other duties as may be assigned by the President or the Executive Committee.

Section 4: Recording Secretary

The duties of the Recording Secretary shall include, but not be limited to, the following:

(a) To record the attendance and Minutes of all regular or special meetings of the Executive Committee and the Board of Directors;

(b) To notify the Members of the time and place of the Annual Meeting or any Special Meetings of the Board of Directors;

(c) To notify members of the Executive Committee of regular and special meetings;

(d) To advise the Executive Committee on a regular basis regarding absences of Executive Committee officers;

(e) In providing notification to members of the Board of Directors and to the Executive Committee, the Recording Secretary may appoint a designee; and,

(f) To assume such other duties as may be assigned by the President or the Executive Committee.

The duties of the Treasurer shall include, but not be limited to, the following:

(a) To receive all funds due the League and the deposit of same into an insured bank on account in the name of the League. The Treasurer shall furnish a security bond as the Executive Committee may deem necessary, the cost of which shall be paid by the League;

(b) The preparation of regular monthly reports and an annual report or review in April as to the finances of the League and to provide sufficient copies of the same to the Executive Committee and the Board of Directors;

(c) The preparation and filing any financial or statutory reports or filings as may be required by governing agencies;

(d) The maintenance of ledgers and other books of account, which may be audited at the request of the Executive Committee; and,

(e) Responsible for the development of a proposed annual budget. This budget shall be approved by the Executive Committee prior to the start of each fiscal year.

(f) To assume such other duties as may be assigned by the President or the Executive Committee.

Section 6: Referee-in-Chief

There shall be a Referee-in-Chief who shall be appointed by the Executive Committee. The Rules Interpreter shall not be an officer of the League and shall not have a vote in matters that may be brought before the Executive Committee. The duties shall include, but not be limited to the following:

(a) To assume the responsibilities for interpretation of the League Rules in accordance with the procedures set forth in the Rules and/or as may be established in the written Administrative Policies and Procedures of the League.

(b) To attend meetings of the Executive Committee.

(c) To assume such other duties as may be assigned by the President or the Executive Committee.

Section 7: Past President

The Past President shall be a non-voting member of the Executive Committee and shall provide guidance and counsel to the President and perform such other duties as may be specifically assigned by the President or the Executive Committee.

Section 8: Commissioner of the League

The Commissioner of the League shall report to the President and advise and counsel the Executive Committee.

(a) To administer the-day-to day functions of the League and the respective programs offered by the League including, but not limited to, scheduling, discipline, and Member relations;

(b) To assume responsibility for League correspondence;

(c) To coordinate the registration of individual players, coaches and any other individuals required to be registered by AAU Hockey;

(d) To act as liaison between Members and the Executive Committee;

(e) Subject to approval of the Executive Committee, to negotiate contracts for the purchase of ice, the hiring of referees, emergency medical technicians, and security and such other transactions as may be necessary to conduct the League’s business;

(f) To coordinate the scheduling of all League competition;

(g) To coordinate the scheduling of referees and coordinate, with the appropriate hockey officials’ associations, the evaluation and assignment of referees;

(h) To coordinate the training and scheduling of League Representatives as may be required by the League Rules and/or written Administrative Policies and Procedures;

(i) To coordinate, develop, and supervise membership in accordance with the League Rules and/or written Administrative Policies and Procedures;

(k) To schedule disciplinary hearings;

(l) To supervise and coordinate all public relations for the League, including but not limited to being the exclusive liaison with all media with respect to League schedules, standing, statistics, League play-offs and the selection of all-star teams, if any;

(n) To supervise and coordinate all fundraising activities for the League and report any and all such activities to the Executive Committee;

(p) Such other duties as may be specifically assigned by the President.

Section 1: Creation of Committees

The President, with the approval of the Executive Committee, may create and empower Committees to address requirements or the operations of the League. The number of committee members assigned to any committee shall be determined by majority vote of a quorum of the Executive Committee.

Section 2: Membership on Committees

Committee members shall be appointed by the President subject to the approval of a majority of a quorum of the Executive Committee. Committee members may be members of the Executive Committee, the Board of Directors and/or volunteers from the general public who do not need to be persons affiliated with a member of the Board of Directors. No more than one-fourth (¼) of the total number of members of any committee shall consist of volunteers from the general public.

With the exception of the Nominating Committee, at least one (1) member of each committee shall be a member of the Executive Committee.

Section 3: Standing Committees

The President, with the approval of a majority of a quorum of the Executive Committee, shall create and appoint members to the following committees which shall be the standing committees: Nominations; By-Laws; Finance, and; Playing Rules.

Any recommendations or proposals of any standing committee may be reported first to the Executive Committee before reporting directly to the Board of Directors at any Annual, regular or Special Meeting of the Board of Directors.

Section 4: Ad Hoc Committees

The President, with the approval of a majority of a quorum of the Executive Committee, may, at the discretion of the Executive Committee, create and appoint members to an ad hoc committee to address any matter that may be assigned by the Executive Committee.

Any recommendation or proposals of any ad hoc committee shall be reported to the Executive Committee. The Executive Committee may, at its discretion, report the findings, recommendations, and proposals of any ad hoc committee to the Board of Directors.

These By-Laws may be amended at an Annual or Special Meeting of the Board of Directors by including the proposed amendment in the notice of Annual or Special Meeting and having the Board of Directors vote on the proposed amendment.

The approval of two-thirds (2/3’s) of the Board of Directors is required to pass a proposed amendment. Two-thirds (2/3’s) of the Board of Directors shall be determined as follows: the total number of members of the Board of Directors present at the meeting divided by three (3); multiply by two (2); delete any fraction; and, add one (1).

Adopted and Amended:

Amended:

Revised and Amended:

Revised and Amended:

By-Laws Committee Review

All of the above have been approved by the PIRHL Board of Directors